INFORMATION FORM FOR CUSTOMERS AND SUPPLIERS
Pursuant to art. 13 and 14 of EU Regulation 679/2016 laying down the regulations on the protection of individuals with regard to the processing of personal data, as well as the free circulation of such data, the writer IMOVILLI POMPE SRL unipersonale, as data controller, informs that the personal data acquired with reference to the established commercial relationships will be processed in compliance with the aforementioned law; in relation to the aforementioned treatments, it also provides the following information.
Owner and Manager of the processing (or co-controllers of the processing pursuant to Article 26 of Reg. 679/2016)
The identification data of the Data Controller is as follows:
Company name: IMOVILLI POMPE SRL unipersonale
Registered office: VIA MASACCIO, 1 – 42124 REGGIO EMILIA – ITALY
Phone : 0522 / 516595-516593
Email / PEC: imovillipompe@legalmail.it
The identification details of the legal representative of the data controller are the following:
Name and Surname: CARLA IMOVILLI
Phone : 0522 / 516595-516593
Email: personale@imovillipompe.it
The updated list of data processors (if appointed) can be consulted at our headquarters in VIA MASACCIO, 1 – 42124 REGGIO EMILIA – ITALY and will be provided at the request of the interested party.
Personal data collected
The personal data collected are essentially related to:
– identification data (company name, headquarters and offices address, telephone, fax, e-mail, fiscal data, etc.);
– data relating to economic and commercial activity (orders, solvency, bank data, accounting and tax data, etc.);
– personal data (name and surname), e-mail address and telephone number of your staff with whom we maintain economic relations;
These data are provided by you directly or they can be collected from independent third party data controllers (for example at our network of agents and representatives for contract and order data or at commercial information companies or registers, lists or public databases for data on financial solvency).
Method of treatment
Personal data will be processed in paper, computerized and telematic form and inserted in the relevant databases (customers, suppliers, administration, technicians) which can be accessed by the employees of the commercial area, production, administration, warehouse, technical office, who can therefore become aware of the data, expressly designated by the writer as responsible for the processing of personal data and who may carry out operations of consultation, use, processing, comparison and any other appropriate operation, even automated, in compliance with the provisions of law to ensure, inter alia, the confidentiality and security of data as well as the accuracy, updating and relevance of the data with respect to the stated purposes.
Purpose of the treatment
The purposes of processing personal data are as follows:
1. execution of contracts with you and related commitments;
2. fulfillment of legal obligations related to the contractual relationship;
3. organizational and commercial management of the contract (for example relationships with agents and representatives, contractors for the organization of activities to be carried out by clients);
4. protection of contractual rights;
5. internal statistical analysis;
6. marketing activities by sending promotional and advertising material relating to products or services similar to those in the current commercial relationship;
7. Solvency information
Legal basis of the processing
Pursuant to art. 6, the data are processed on the basis of the consent expressed by the interested party. As an alternative or in addition to consent, processing is carried out in order to fulfill a contractual / pre-contractual or legal obligation, to protect the vital interests of the person concerned or third parties, to implement a public interest or exercise of public authority, or to pursue the legitimate interest of the consistent and prevailing owner with respect to the rights and freedoms of the interested party.
Nature of data provision
The provision of data and the related processing are mandatory in relation to the purposes n. 1, 2, 4 relating to the contractual and legal obligations; the conferment is also to be considered mandatory in relation to the purpose n. 3 which refers to the performance of all the activities of the writer necessary and functional to the execution of contractual obligations; it follows that any refusal to provide data for such purposes may determine the impossibility of the writer to proceed with the same contractual relationships and legal obligations.
The provision of data and its processing is to be considered optional in other situations.
Recipients of personal data
In relation to the purposes indicated in points 1, 2 and 4, the data may be communicated to the following subjects or to the categories of subjects indicated below:
For the purpose n. 3 the data may be communicated to agents, representatives, procurers who work for the writer, contractors or self-employed companies and client companies.
For the purpose n. 5 the communication of data is not foreseen, except for the dissemination of statistics in aggregate and anonymous form.
For the purpose n. 6 it is not normally provided for the communication of data outside the communication, except for the communication to agents or representatives of the writer who will take care of presenting or sending the material in situations already authorized by the client with the expression of consent.
For the purpose n. 7 the data may be disclosed to commercial information agencies and companies.
Personal data may also be communicated to other parties where the communication is imposed by a legal, contractual obligation or is necessary for the conclusion of a contract.
The dissemination of personal data is not expected.
Data transfer to a country not belonging to the European Union or to an international organization
With reference to the purposes referred to in points 1, 2, 3 …, we inform you that the personal data of the interested party may be transferred outside the territory of the European Union subject to the specific consent of the interested party.
In the absence of consent, the data may be transferred to third countries in relation to which there is an adequacy decision of the EU Commission pursuant to art. 45 or adequate guarantees are provided as per art. 46 of Regulation 679/16.
Data retention period
Personal data are kept for the time strictly necessary for the execution of the contract and to fulfill legal obligations and, therefore, may vary according to each specific purpose.
For the purposes of point 1,2,3,4,5,6,7 the data will be stored for 10 years
For the treatments performed with the consent of the interested party, personal data will be kept until the consent is revoked.
Please note that the collected data will not be the subject of an automated decision-making process (for example profiling).
Rights of the interested parties
In relation to the aforementioned processing, the interested party may exercise, at any time, the following rights as per EU Regulation no. 679/2016:
The rights are asserted in compliance with the conditions and limits established pursuant to the articles. 12 and 23 of the regulation.
Further information regarding the processing and communication of data provided directly or otherwise acquired, may be requested from the Administration Office, at the company headquarters.
This notice of course does not exclude that other information is also given orally to data subjects at the time of data collection.